The Mountaineers Building hosts more receptions than any other facility in the greater Seattle area. Put that experience to work for you on your special day by selecting a room that fits your needs. We will be glad to arrange all of your catering details through one of our exclusive, in-house caterers.

The following information will answer most of the common questions associated with social events. This is in addition to the Facility Policies printed on the back of the contract. Be sure to read these policies and rules before you sign. Feel free to print these for further reference.

The Deposit

The deposit will work two ways. First, it is a confirmation of your reservation (room, date and time) and second, it is a damage deposit. It is in addition to the rent or any other agreement we reach and will be refunded to you within twenty days after your event subject to damages. Deposits for events which are canceled more than 90 days before the event will be refunded subject to a handling fee. Deposits for events which are canceled within 90 days of the event will be forfeited.

Room Rent vs. Catering Room

Rent includes the furniture setup only. (We can provide white table linen for $7 per table and skirting at $15 per table.)
Catered events include the food, the furniture set up the way you want it, linen, service staff and generally everything associated with the food and the building. Dessert menus are available upon request. (Wedding cakes are addressed below.) Menus are presented on a per person basis and all of the details regarding the catering and the room are coordinated through one sales representative and documented on one simple contract.

Four items not included with room rent or catering:

I-Beverages:

The Mountaineers can set up a beer & wine bar that is either hosted (meaning the client pays the entire bill) or non-hosted (meaning the guests pay by the drink). There is a minimum in sales of $200 per hour with a four-hour minimum or a bartender labor charge of $35 per hour. Our beer prices start at $2.75 and wine is $4.25 and up.

Alternatively, you are welcome to bring in your own beverages. You will be required to comply with state liquor laws. This usually means a banquet permit which can be obtained at any liquor store for $10. Please note we do not allow kegs of beer.

If you choose to bring in your own beverages, The Mountaineers will provide the corkage for your beverages at a cost of $3.25 per person. The corkage includes: the service staff, ice, champagne or wine glasses, plastic glasses for beer and sodas, utensils and storage containers.

II-Wedding Cake:

The caterer does not make wedding cakes but they will be glad to provide cake plates, forks, napkins and the staff to cut and serve your cake at no additonal cost above the menu price. It is suggested that the cake be served within two hours of the buffet service time. If your plans exceed this two hour guideline, please let us know. Cake plans should be finalized 30 days in advance.

III-Decorations:

In keeping with our general clean- up policy which is to "take out what you bring in", you need to be sure to take down everything you put up, including the tape. Candles are allowed but they must be protected on the sides i.e. votive or hurricane candles or glass chimneys. Other considerations; rice and birdseed is discouraged, in fact rice can cause extra clean up charges to be deducted from your deposit. Glitter stars (or other shapes with pointed edges) get caught in the carpet causing excessive clean up charges, and crepe paper can do substantial damage if it becomes wet. If you are counting on getting all of your deposit back, it may be best to exclude these items from your decorating plans.

IV-Entertainment:

Policies require that you play to your room. This is seldom a problem, but staff are always on duty to insure all rooms are able to enjoy their own entertainment. Adequate electrical outlets are available in each of the rooms relative to the size. A 12 ft x 12 ft dance floor is available in carpeted rooms at no charge.

Other Information:

Time wise, the deposit locks in the room, date and time. We suggest meeting again 30 days before your event to update your plans, finalize set up requests, and menu decisions. The guaranteed number to be served is due the Monday before the event and that is when payment is due, based on your guaranteed number. If you are expecting to serve any alcohol, we suggest you bring in your banquet permit with your payment.

Of course we are always here to help you with your plans and if we can be of assistance, please feel free to call us at the number above. There is no such thing as a silly question and neither of us want any surprises the day of your event.

Thank you for taking the time to consider The Mountaineers Building for your event. We would be happy to schedule a time for you to tour our facility and see the rooms for yourself. Please call us to make an appointment. We hope to talk to you soon!